The beauty of fatigue and the thrill of conquest

All participants are obliged to read these Rules & Regulations carefully before registering for NOVA Eroica Family.

NOVA Eroica Family is a leisure cycling event that privileges the spirt of wellbeing. It is aimed at children and families and takes place mainly on white gravel roads.

All participants of NOVA Eroica Family, Buonconvento, Siena, Italy are expected to read these rules & regulations before registering.


ART. 1 – GENERAL INFORMATION ABOUT THE EVENT

NOVA Eroica Family will take place on Sunday 25 June 2023 in Buonconvento, Siena, Italy.

NOVA Eroica Family is a leisure cycling event that takes place mainly on white gravel roads.

The event consists of a leisure ride called “I Castelli di Buonconvento” and another one entitled “Le Valle dell’Ombrone” but all participants, regardless of the route, are free to cycle around the area independently.

In the current Regulations, NOVA Eroica Family will be referred to as the Event.


ART. 2 – BICYCLES

Nova Eroica Family is a leisure ride in which ROAD RACING, CYCLOCROSS, GRAVEL and HYBRID BICYCLES in carbon, steel, titanium and alluminium may be used. MTBs are not permitted except for under-18s. Electric bikes may be used.


ART. 3 – ROUTES

  • “I Castelli di Buonconvento” 28 km
  • “Le Valle dell’Ombrone” 15 km


ART 4 – STARTING TIMES

Starting times will be as follows:

  • “I Castelli di Buonconvento” 28 km, start from 09:00 to 09:30;
  • “Le Valle dell’Ombrone” 15 km, start from 09:00 to 09:30.

Routes will be signposted but each rider is expected to use the GPS routes and timetables which can be found on the www.novaeroica.it website.

The Organization will guarantee the presence of a vehicle to follow the ride from start to finish.


ART. 5 – REQUIREMENTS FOR PARTICIPATION AND SPORT’S CLUB MEMBERSHIP

NOVA Eroica Family is open to anybody of either sex who is over 6 years of age.

In accordance with Italian law, all cyclists must be members of a recognised club; therefore, those who register for NOVA Eroica Family will have the fee for “A.C.S.I. membership” added to their registration. A.C.S.I. membership includes daily insurance cover.

Minors aged 6 to 18, may participate only if authorized by a parent or legal guardian. The authorization form can be found at the following link and must be provided when collecting the race pack.


ART. 6 – PARTICIPATION AND MEDICAL CERTIFICATE

All participants, even those who are members of a private sport’s club, must present a valid MEDICAL CERTIFICATE to the Organisation:

  • MEDICAL CERTIFICATE FOR COMPETITIVE CYCLING
  • MEDICAL CERTIFICATE FOR NON-COMPETITIVE CYCLING

N.B. The medical certificate must be uploaded to the “MyEroica” platform, in the “My documents” section, 30 days before the event. The certificate will be checked and validated online within 15 days of being uploaded. If the medical certificate is not compliant, it will be refused and cancelled and the entrant will have to upload a new compliant one.

Each participant must declare, in accordance with D.P.R. n. 445 of 28 December 2000, that the documents uploaded to the MyEroica system correspond to the originals in his/her possession.

Italian cyclists who are members of FCI, ACSI, UISP, CSAIN, CSI or have a Bike Card are also obliged to upload the medical certificate onto the MyEroica platform.

An approved rigid helmet must be worn for the duration of the event. Cyclists must obey the rules of the road.


ART. 7 – REGISTRATION METHODS AND FEE

Register on-line on the www.novaeroica.it website.

Participants must register in the “MY EROICA” system. Users choose a username and password with which to access their “MY EROICA” and register. Individual and group registrations are both possible.

Registration will open on 16 Novembrer 2022 at 09:00 (Rome time), as follows:

  • STANDARD registration, open to all at € 25,00 , from 16 November 2022 to 31 January 2023
  • PREMIUM registration, open to all at € 30,00 , from 1 February 2023 to 10 June 2023
  • LAST MINUTE registration, open to all at € 35,00 , from 23 June to 26 June 2023, directly on site to the Registrations Secretariat
  • KIDS registration, open to all at € 10,00 , from l 16 novembre 2022 to 10 June 2023, reserved for children aged 6 to 13
  • FAMILY registration, reserved to people registered to NOVA EROICA 2023 at € 10.00 , from 16 November 2023 to 10 June 2023

The registration fee includes:

  • RACE PACK with event gifts and souvenirs;
  • RACE NUMBER to be attached to your jersey; 
  • ROAD BOOK which will be stamped at checkpoints ; 
  • A SNACK along the route; 
  • PRIZE at the finish line. 


ART. 8 – COLLECTION OF RACE PACK and NUMBER

At NOVA Eroica Family, RACE PACKS and NUMBERS will be distributed before the event, at the following times:

  • Thursday, 22 June 2023, 18:00-20:00;
  • Friday, 23 June 2023, from 14:00 to 20:00;
  • Saturday, 24 June 2023, from 14:00 to 20:00;
  • Sunday, 25 June 2023, from 08:00 to 09:30. The Race Pack will be collected until 12:00

In order to pick up your RACE ENVELOPE and PACK, you must present:

  • A printout of your “MY EROICA” page, showing your completed registration;
  • A valid form of I.D.

Collection of the “RACE PACK and NUMBER” may be delegated to a friend or a person acting on your behalf. They must present an original printout of your MY EROICA page, with the proxy section filled out and signed, as well as the copy of a valid form of I.D. of the delegating party.


ART. 9 – RESPECT THE RULES OF THE ROAD

NOVA Eroica Family is a leisure ride on asphalt and white gravel roads; the whole route will be open to traffic for the entire duration of the event, and all participants must therefore respect the Rules of the Road. It is also mandatory to have a repair kit for punctures and breakdowns.


ART. 10 – TIME LIMITS, ROUTE CLOSURE and MEDICAL ASSISTANCE

The time limit within which the routes must be completed has been set at 12:30.

No type of medical assistance will be provided, apart from S.O.S. calls for medical emergencies. Call the emergency number +39 339/1129980.

Mechanical assistance will not be provided. Assistance by private vehicles following the event is not permitted.


ART. 11 – FOOD STOPS AND CHECKPOINTS

Eroica FOOD STOPs will be provided along the route, offering drinks and sweet and savoury food in authentic Eroica style.

 Opening and closing times of the food stop and checkpoints:

  • BUONCONVENTO: CHECKPOINT open from 09:00 to 09:30;
  • FOOD STOPS: open from 10:00 to 11:30;
  • BUONCONVENTO: FINISH LINE CHECKPOINT closes at 12:30.


ART. 12 – SUBSTITUTIONS OR CANCELLATIONS

It is possible to request the substitution of a participant up to 30 days before the event, if registration is finalized. In order to complete the substitution, the new participant must register on “MY EROICA” and upload the requested documents (valid medical certificate and sport’s club membership). An administration fee of €15.00 will be charged for this service.  

If a registered cyclist is unable to participate in the event, the registration fee will not be reimbursed and the race pack will not be sent. 

Up to 30 days before the event, the registered cyclist will have the right to cancel his/her participation by sending an email to [email protected] The Organisation reserves the right to judge whether the requests received are prompted by an “objective impossibility to participate due to injury”, as documented by medical records, which will be handled in compliance with current privacy laws.

For cases accepted by the Organisation, the registration fee will be considered valid for the same event on the following year, upon payment of an administration fee of €15. This administration fee is waived for KIDS registration.

Any registration considered valid for the following year is valid only for that year, is strictly personal and cannot be transferred to a third party. Should the cyclist fail to participate again, the registration fee will be forfeited.


ART. 13 – CHECKPOINT STAMPS

Checkpoint stamps are the only proof of the route completed and the Road Book will be stamped along the route and at the finish line.


ART. 14 – PRIZES

Participants who complete NOVA Eroica Family will receive a prize at the finish.


ART. 15 – MEDICAL ASSISTANCE

Medical assistance includes the presence of ambulances with doctors and paramedics.


ART. 16 – MECHANICAL ASSISTANCE

Any type of assistance by private vehicles following the race is strictly forbidden. The Organisation guarantees mechanical assistance at each food stop. The Organisation will provide mechanical assistance during the race but cannot guarantee complete cover for all athletes; it is therefore recommended that you carry a repair kit for punctures and breakdowns.


ART. 17 – COMPLAINTS

Any complaints must be sent exclusively by email to the Organisation at [email protected] within 10 days of publication of the list of finishers.


ART. 18 – INFORMATION

The event is organised by Eroica Italia SSD, Via Giacomo Matteotti, 13 - 53024 Montalcino (Siena).

For information in Italian: 

  • Franco Rossi +39 335.7410551 

For information English: 

  • Francesca Bianchi +39 335 1251812 

E-mail: [email protected]

Website: www.novaeroica.it


ART. 19 – CANCELLATION OR POSTPONEMENT OF THE EVENT

If, for reasons of force majeure, the event does not take place, the amount paid will not be reimbursed but the registration fee will be considered valid for the following edition.  The Organisation will charge an administration fee of €15.00 to postpone registration to the following year. The request to postpone registration to the following year must reach the organisers, together with payment of the administration fee, by the date indicated upon cancellation of the event.

Furthermore, should the organisation of the event or participation of over half of those registered be put at risk due to force majeure or other serious causes, the Organisation reserves the right to move the place and/or date of the event within the same calendar year. In this case, the registration fee will be considered valid for the event on the new date, with no additional costs. It will, however, not be possible to move your registration to the following year.


ART. 20 – VARIATIONS

The Organisation reserves the right to make changes to the regulations at any time. The www.novaeroica.it (ita) www.novaeroica.com (en) websites are the only official source of information regarding the event. Therefore, all official communications will be made exclusively through these channels.


ART. 21 – OTHER NORMS

For any issues that are not covered by the current regulations, the organisers will apply the current A.C.S.I. rules for leisure and amateur cycling events.  


ART. 22 – APPROVAL, CONSENT, AUTHORISATION, ETC.

When requesting to participate in NOVA Eroica Family by any of the methods provided for by the current regulations, each participant, from the moment of registration:

  • declares that he/she has read and accepted the current Regulations in every part;
  • guarantees his/her own behaviour during and after the event;
  • declares that he/she is in good physical health and that he/she has delivered a valid medical certificate to the Organisation, having undergone a medical examination for the practice of competitive or leisure cycling, thus giving the Organisation the utmost leverage in the event of any damages resulting from his/her participation in the event;
  • expresses consent to the use of his/her personal information, including for commercial use, as provided for under Italian privacy law no. 196 dated 30/06/2003, and European Union Regulation 2017/679 (GDPR/18);
  • gives the organisers the most ample consent to use, according to the law, including for profit, any video or photographic images taken during the days of the event, giving the organisation the right to transfer such images to third parties.

Said authorisation, regarding the use of one’s own image, is to be considered permanent and without any territorial limits anywhere in the world. Images may be used in various publications and filmed material, including but not limited to promotional and/or advertising material produced on any medium. The Organisation may, furthermore, transfer to third parties and to its own institutional and commercial partners, the usage rights covered by this agreement.

The Organisation declines any responsibility, either direct or on the part of its collaborators, for any accident or damage to people or property, that may arise before, during and after the event or as a result of the same.

Moreover, upon signature of the registration form, participants self-certify the non-existence of present or past sporting, civil and/or penal sentences, even if already served, related to doping issues and declare that they have never taken – and will never take – substances included in the antidoping list of the World Antidoping Agency (WADA) – http://list.wada-ama.org/prohibited-all-times/prohibited-substances/. False certifications are punishable by law. 

 Should a participant be found positive in an antidoping check during NOVA Eroica Family, or if positivity is proven during other events within six (6) months of the event, the participant will owe the sum of €50,000.00 (fifty thousand Euro/00) to the Organising Committee of NOVA Eroica, in damages to the image of the event.  

Any amounts received by the Organising Committee, arising from such damages, will be donated entirely to youth cycling activities. 


ART. 23 – REGISTRATION AND HANDLING OF PERSONAL INFORMATION

Personal information will be handled by the following two companies:


EROICA ITALIA SSD a R.L.

Via G. Matteotti 13

53024 Montalcino, Siena, Italia

P.IVA 01433070529


L’EROICA S.R.L.

Via Casabianca 25

53013 Gaiole in Chianti, Siena, Italy

P.IVA 01357870524

The personal information of all participants will be registered and handled according to the terms of Italian privacy law no. 196 dated 30/06/2003 and European Union Regulation 2017/679 (GDPR/18).