Regulation - Eroica Montalcino

Eroica Montalcino is a non-competitive, historical (“Ciclostorica”) cycling event that favours the social aspect of cycling and aims to promote the territory.

This is a commemorative historical race that passes along various white roads, i.e. non-asphalt roads, at a controlled pace. Participation in Eroica Montalcino is dedicated to cyclists wearing vintage or historically inspired cycling gear, on historical or vintage-style bikes, as described in Art. 6 of these rules and on the www.eroicamontalcino.it and www.eroica.cc websites, in the ETHOS section.

The rules and regulations of the event, which is affiliated with and promoted by the Italian Cycling Federation (F.C.I.) and the Association of Italian Sport’s Centres (ACSI), comply with the current regulations of the National Amateur sector of the Italian Cycling Federation (FCI).

ART. 1 – DATE AND PLACE

The event will take place on SUNDAY 26 MAY 2024 in MONTALCINO, Siena, Italy.

ART. 2 – ROUTES AND STARTING TIMES

Eroica Montalcino offers 5 different routes:

Long EROICO 153 km : the use of an approved helmet is MANDATORY (*)
Medium VAL D’ORCIA 96 km
Medium CRETE SENESI 70 km (**)
Short BRUNELLO 46 km (**)
Leisure EROICA 27 km

(*) derogation request to FCI for year 2024 in progress

(**) derogation is currently being requested from FCI for the use of NON-competitive medical certificates of LOW psychophysical effort

Each participant may choose the route that is most suited to his/her fitness levels and the choice must be indicated when registering. However, it is possible to change the route chosen up until 30 April 2024, as long the new route requires the same type of medical certificate for cycling, as indicated in the following ART. 4.

This faculty may be curtailed or modified by the Organisation for technical and/or safety reasons.

Minors, aged between 13 and 18, can participate in the 27km and 46km routes.

For minors, in addition to presenting the certificate of fitness for sporting practice and the sports card for cycling, it is necessary to provide authorization from the parents or whoever exercises parental authority. The authorization form is available at the following (LINK).

Routes will be signposted but each rider is expected to use the "Road Book" and "Eroica map". The GPS routes may be consulted and downloaded from the ‘Ride’ page of the www.eroicamontalcino.it website.

Starting times will be as follows:

Long EROICO 153 km route 07:30 – 08:00
Medium VAL D’ORCIA 96 km route 07:30 – 08:30
Medium CRETE SENESI 70 km 09:00 – 09:30
Short BRUNELLO 46 km 09:00 – 09:30
Leisure Eroica 27 km routes 09:00 – 09:30

ART. 3 – CYCLING CLUB MEMBERSHIP

In order to adhere to Italian law, when registering, the athletes must be members of the FCI or of a sport’s club that is affiliated with the FCI.

Affiliated sport’s club: ACSI – AICS – ASC – ASI – LIBERATAS – CSAIN – CSEN – CSI - UISP

A valid cycling club membership card must be uploaded onto the appropriate section of the My Eroica platform, at least 15 days before registering to give the Organisation time to check it. All cards will be checked within 15 days of being uploaded.

Membership categories are:

AMATEUR CYCLIST (Competitive fitness)
LEISURE CYCLIST (NON-Competitive fitness)

Italian Cyclists who are not in possession of cycling club membership may register by paying €10 for “ACSI membership” which includes daily insurance cover for the events organised in Italy by Eroica Italia S.S.D. a r.l.

Foreign cyclists may register only by paying €10 for “ACSI membership” which includes daily insurance cover for the events organised in Italy by Eroica Italia S.S.D. a r.l.

The Organisation reserves the incontestable right to accept or refuse registration or to exclude an entrant from an event, should his/her participation damage the image of the event. 

The “ACSI membership” card it must not be loaded on the MyEroica page.

ART. 4 – MEDICAL CERTIFICATE TO PRACTICE SPORT

For all participants, including holders of a Cycling Sports Card (as per Art. 3), it is MANDATORY to present to the organization a valid CERTIFICATE of fitness to practice sports.

The certificate of fiteness for sports practice required depends on the type of route chosen and on the type of membership, as defined by the FCI Implementing Rules.

Participation in the 153 km and 96 km, NON-competitive routes of HIGH psychophysical effort, is subject to the regular possession of the following requirement:

for athletes registered with the FCI or with a sports promotion club: certificate of fitness for competitive cycling (EX DM 18/02/82). Certificates for other types of sports such as triathlon, duathlon, athletics, etc. are not valid
for athletes of Italian residence but not registered with the FCI or with a sports promotion club: certificate of fitness for competitive cycling (EX DM 18/02/82)
for athletes of foreign residence: certificate of eligibility for participation in competitive cycling races also issued by a doctor in their Country of residence (LINK)

Participation in the 70km, 46 km and 27 km, NON-competitive routes of LOW psychophysical effort, is subject to the regular possession of the following requirement:

for Italian athletes registered with the FCI or with a sports promotion club: certificate of fitness for non-competitive practice of cycling or fitness for the practice of sporting activities of particular and high cardiovascular effort (DM 24/04/13) (LINK). For Italian athletes aged 70 or over (solar age), the certificate of fitness for competitive cycling practice is mandatory (EX DM 18/02/82)
for athletes residing in Italy but not registered with the FCI or with a sports promotion club: certificate of fitness for non-competitive cycling or fitness for the practice of sporting activities of a particular and high cardiovascular effort (DM 24/04/13) (LINK). For Italian athletes aged 70 or over (solar age), the certificate of fitness for competitive cycling practice is mandatory (EX DM 18/02/82)
for athletes of foreign residence: certificate of fitness for non-competitive practice for cycling or fitness for the practice of sporting activities of particular and high cardiovascular effort or equivalent, also issued by a doctor in their country of residence (LINK). For foreign athletes aged 70 or over (solar age), the certificate of fitness for competitive cycling practice is mandatory (EX DM 18/02/82)

The medical certificate showing fitness to practice sport must be uploaded to the “MyEroica” platform, in the “My documents” section, by 30 April 2024. The certificate will be checked and validated online within 15 days of being uploaded. If the certificate is not compliant, it will be refused and cancelled and the entrant will have to upload a new compliant one. If these conditions are not met, the cyclist will not be considered registered and he/she will also lose the right to be reimbursed.  

Each participant must declare, in accordance with D.P.R. no. 445 of 28 December 2000, that the documents uploaded to the MyEroica system correspond to the originals in his/her possession.

ART. 5 – REGISTRATION METHODS AND FEES

It is possible to register online on the www.eroicamontalcino.it website.

Each participant must first register on the MyEroica platform, choosing a username and password that will afterwards be used to access “MyEroica” to register for the event.

Registrations will open on 25 October 2023 at 09:00 (CET, Rome) until the race numbers available for the different types are sold out according with the following methods:

CICLO CLUB EROICA registration at € 60.00 and reserved for Ciclo Club Eroica members (CCE Personal Bib Number will be guaranteed to registrations made until 31 March 2024)
PRIVILEGE and FRIEND SPORT TEAM registrations at € 75.00 until the 500 numbers available are sold out (SOLD OUT)
STANDARD registration at € 85.00 until the 1000 numbers available are sold out (SOLD OUT)
STANDARD LATE registration at € 95.00 until the 500 numbers available are sold out
COMBINED registration Eroica Montalcino + L’Eroica di Gaiole in Chianti at € 145.00 open to all for a total of 500 registrations available
KIDS registration reserved for children aged 13 to 18 at € 30.00;

The registration fee, irrespective of the amount paid, includes: 

RACE PACK with event gifts and souvenirs; 
RACE ENVELOPE with bib number and number to be attached to your bicycle, road book which will be stamped at checkpoints and Eroica map with details of the routes, food stops, Checkpoints and mechanical assistance; 
FOOD STOPS in varying numbers according to the length of the route chosen; 
PRIZE at the finish line; 
PASTA PARTY at the end of the event;
SHOWERS at the finish line.

ART. 6 – CRITERIA REGARDING BICYCLES, CLOTHING and ACCESSORIES

Eroica Montalcino is an event dedicated to cyclists with vintage or historically inspired road-racing bicycles, clothing and accessories.

6.1 – Bicycles

At Eroica Montalcino, only the following kinds of bikes are permitted:

vintage road-racing bikes, or so-called HEROIC BIKES, as described in paragraph 6.1.a;
historically inspired or VINTAGE-STYLE BIKES, including recently built bikes, as described in the below paragraph 6.1.b.;

Only those bikes described in paragraphs 6.1.a / 6.1.b are permitted.

6.1.a – Heroic bikes or vintage bikes

HEROIC BIKES (or vintage bikes) are all road-racing bikes with racing handlebar, built up to and including 1987, both with and without gears, such as those built in the late 19th or early 20th centuries. These bicycles usually have a steel frame but rare aluminium frames are permitted as long as the tubes are screwed and glued (like ALAN type frames) and not welded.

Regarding components, bicycles should adhere to the following general guidelines:

a) More recent bikes with gears and derailleurs must have shift levers on the down tube of the frame (exceptions include pre-1980 non indexed bar-end gear shifters);
b) Pedals may have toe clips and straps or original pedals for older bikes; quick release, clip-less pedals are not allowed;
c) Brake cables must pass outside and over the handlebars (cables can pass inside the frame);
d) Older bicycles with gears must have the original gears;
e) Wheels must have at least 32 spokes laced to a low profile rim (20 mm depth or less); rims must be of either steel, aluminium or wood;
f) Both tubular tyres and clinchers with inner tubes are allowed;
g) We invite participants to fit saddles from the same period as the bicycles, so a model from 1987 or earlier; alternatively we suggest fitting a vintage model of modern production. Carbon saddles are not permitted;
h) Change of the gear ratios is allowed;
i) There are no restrictions regarding the type of brakes, as long as they are in keeping with the period of construction of the bicycle and they are safe.

Obviously, early 20th century bicycles without gears do not need to comply with the above criteria as long as they have their original components.

6.1.b – Vintage-style or modern built bikes

Vintage-style, steel framed bikes of new or recent construction with vintage look and characteristics may be used only if they are road-racing bikes assembled using vintage components or replicated parts similar to the originals, as described above.

Bikes inspired by models from the 1970s and 80s, as described in point 6.1.a must respect the characteristics (a,b,c) regarding shift levers, toe clips and straps, and brake cables.

6.1.c – Waivers and exemptions

On request, exceptions regarding the type of bicycle may be granted to participants with disabilities.

For the 27 km and 46 km routes, other types of vintage bicycles will be admitted, such as postman’s bikes, general working bicycles, leisure bicycles, etc.

Mountain bikes are excluded from all routes.

Any registered cyclist who arrives at the starting line or is found on the route with a bicycle that does not conform to the rules and regulations of the event will be disqualified.

6.2 – Clothing

Participants must wear vintage or vintage-style cycling gear, such as wool jerseys and shorts and avoid wearing modern technical gear in a visible way. Modern lycra jerseys and shorts are not permitted.

6.3 – Accessories

With regard to the vintage spirit of the event, participants are invited to carefully select all their accessories, from shoes to caps and water bottles etc. The only modern cycling accessory allowed is a safety-cycling helmet, which we encourage everybody to use.

ART. 7 – RESPECT THE RULES OF THE ROAD

All participants are expected to respect the Rules of the Road.

Eroica Montalcino is a non-competitive historical (“Ciclostorica”) cycling event on asphalt and white roads that favours the social aspect of cycling and aims to promote the territory. The route is divided between little-used white gravel and asphalt roads along which riders will maintain a controlled pace. All riders are advised to carry a repair kit for punctures and breakdowns.

ART. 8 – VALIDITY OF REGISTRATION

Registration can be considered valid only when:

the electronic registration procedure has been completed and the corresponding fee has been credited to the Organisation;
the cycling club membership has been uploaded to the My Eroica page and validated by the Organisation;
the medical certificate showing fitness to practice sport has been uploaded and validated by the Organisation.

The Eroica Montalcino Organisation may, incontestably, at any time, decide whether or not to accept a registration, without obligation to provide further explanation.

ART. 9 – SUBSTITUTION OR CANCELLATION

Entrants who are unable to participate in Eroica Montalcino will not be reimbursed and will not receive the race pack.

It is possible to request the substitution of a participant by writing to [email protected] up to 30 days before the event, as long as registration is in order. The new participant must register on the “My Eroica” platform and upload the requested documents (valid cycling club membership, medical certificate showing fitness to practice sport, as per Art. 3 and Art. 4). An administration fee of €15.00 will be charged for this service.

Up to 30 days before the event, it will be possible to cancel your registration by sending an email to [email protected]. The Organisation reserves the right to judge whether the requests received are prompted by an “objective impossibility to participate due to injury”, as documented by medical records, which will be handled in compliance with current privacy laws.

For cases accepted by the Organisation, the registration fee will be considered valid for the same event on the following year, upon payment of an administration fee of €15.

Any registration considered valid for the following year is strictly personal and cannot be transferred to a third party. Should the cyclist fail to participate again, the registration fee will be forfeited.

ART. 10 – COLLECTION OF RACE ENVELOPE AND PACK

In Montalcino, RACE PACKS containing RACE NUMBERS will be distributed before the event, at the following times:

Friday 24 May 2024, from 17:00 to 19:00;
Saturday 25 May 2024, from 09:00 to 13:00 and 14:00 to 19:00;
Sunday 26 May 2024, from 06:30 to 09:30. Race packs can be collected until 19:00.

In order to pick up your RACE ENVELOPE and RACE PACK, it is mandatory to present:

A printout of the "MODULE FOR PICK UP RACE NUMBER" that can be downloaded from your MyEroica page in the "Registration Summary / History " section
Cycling club membership as per Art. 3 of the current regulations;
Medical certificate showing fitness to practice sport, as per Art. 4 of the current regulations;
A valid form of I.D.

It will be possible to have a friend or trusted person collect the RACE ENVELOPE or RACE PACK on your behalf, as long as they present:

A printout of the "MODULE FOR PICK UP RACE NUMBER" that can be downloaded from your MyEroica page in the "Registration Summary / History " section, with the proxy section completed and signed (LINK)
Copy of the I.D. of the delegating party;
Copy of the cycling club membership as per Art. 3 of the current regulations;
Medical certificate showing fitness to practice sport, as per Art. 4 of the current regulations;
A valid form of I.D. of the delegated party.

ART. 11 – MECHANICAL ASSISTANCE

The “Eroica bike shop” will provide mechanical assistance at the start and finish lines. Assistance by private vehicles following the event is not permitted. The Organisation guarantees mechanical assistance for a fee at all food stops, along the route and at the finish line, without guaranteeing timely service for all athletes.

MECHANICAL ASSISTANCE: Opening and Closing times

TORRENIERI 07:50 – 11:00
BAGNO VIGNONI 08:20 – 10:00
LUCIGNANO BANDINI 08:20 – 11:00
PIENZA 08:50 – 10:40
MONTISI 09:40 – 12:30
TREQUANDA 09:45 – 12:45
BUONCONVENTO 09:00 – 15:00
CASTIGLION DEL BOSCO 09:40 – 16:20
TAVERNELLE 09:30 – 17:15
CASTELNUOVO DELL’ABATE 09:30 – 19:10

All riders are advised to carry a repair kit for punctures and breakdowns.

The number to call for mechanical assistance can be found in the road book.

Mechanical assistance cel. +39 345 9337 907

ART. 12 – MEDICAL ASSISTANCE

A medical emergency plan has been shared and approved by the 118 operative centre for the Siena – Grosseto Department of Emergencies.

The event is followed by trained S.O.S 118 ambulances and doctors.

You will find the number to call for emergencies in the road book:

Medical Emergencies cell. +39 349 4661 633

Emergencies 118

ART. 13 – CLOSURE OF ROUTES and DETOURS

All routes must be completed by 20:00.

In the Montisi area, from 12:30, riders will be redirected to San Giovanni D’Asso.
At the Nacciarello crossroads, from 16:40, riders will be redirected to Montalcino.
At the Tavernelle food stop, from 17.20, riders will be redirected to Argiano.

The last food stop, in Castelnuovo dell’Abate, will remain open until 19:10.

ART. 14 – FOOD STOPS

Two types of food stops will be provided along the routes:

OFFICIAL EROICA FOOD STOP (indicated by ‘R’ on the EROICA MAP), providing water, wine and sweet and savoury food in authentic Eroica style;
GREETING STOP (organised by local communities to demonstrate their friendship with Eroica. These are indicated by ‘S’ on the Eroica map), offering less than the official food stops.

Please note that all types of FOOD STOP (both official and greeting) are always FREE of charge.

FOOD and GREETING STOPS: opening and closing times

TORRENIERI 07:50 – 11:00
PIENZA 08:50 – 10:40
MONTISI 09:40 – 12:30
BUONCONVENTO 09:00 – 15:00
CASTIGLION DEL BOSCO 09:40 – 16:20
TAVERNELLE 09:30 – 17:15
CASTELNUOVO DELL’ABATE 09:30 – 19:10

Details relating to food stops will be published on the www.eroicamontalcino.it website.

ART. 15 – CHECKPOINT STAMPS

Checkpoint stamps are the only proof of the route undertaken. The Road Book will be stamped at the start, along the route and at the finish line. There is just one Road Book for all routes.

CHECKPOINTS: Opening and closing times

TORRENIERI 07:50 – 11:00
BAGNO VIGNONI 08:20 – 10:00
LUCIGNANO BANDINI 08:20 – 11:00
PIENZA 08:50 – 10:40
MONTISI 09:40 – 12:30
TREQUANDA 09:45 – 12:45
BUONCONVENTO 09:00 – 15:00
CASTIGLION DEL BOSCO 09:40 – 16:20
TAVERNELLE 09:30 – 17:15
CASTELNUOVO DELL’ABATE 09:30 – 19:10
MONTALCINO – START CHECKPOINT opens 07:30

FINISH LINE CHECKPOINT closes 20:00

N.B. Other random checks may be carried out.

ART. 16 – PRIZES

Participants who complete Eroica Montalcino will receive a prize at the finish.

In order to collect the prize, the participant must come in person to the area around the finish line with his/her bicycle and stamped road book.

ART. 17 – COMPLAINTS

Any complaints must be sent to the Organisation by email - [email protected] - within 10 days of the event.

ART. 18 – INFORMATION

The event is organised by Eroica Italia SSD, Via Giacomo Matteotti, 13 - 53024 Montalcino (Siena), under the aegis of ACSI, a sport’s promotion body recognised by CONI.

The regulations of the event comply with the current regulations of the National Amateur sector of the FCI.

For information:

Franco Rossi +39 335.7410551;
Eroica Italia Office +39 328.6562749;
E-mail: [email protected]
Sito: www.eroicamontalcino.it

ART. 19 – CANCELLATION OR POSTPONEMENT OF THE EVENT

If, for reasons of force majeure, the event does not take place, the registration fee will not be reimbursed but, upon request, it will be considered valid for the following edition. A €15.00 administration fee is payable for this service. The request to move the registration to the following year and payment of the administration fee must be made by the date indicated by the Organisation following the cancellation of the event.

Furthermore, should the organisation of the event or participation of over half of the entrants be put at risk due to force majeure or other serious causes, the Organisation reserves the right to move the place and/or date of the event within the same calendar year. In this case, the registration fee will be considered valid for the event on the new date, at no additional cost. However, it will not be possible to move your registration to the following year.

ART. 20 – VARIATIONS

The Organisation reserves the right to make changes to the regulations at any time. The www.eroicamontalcino.it website is the only official source of information regarding the event. All official communications will therefore be made through the website.

ART. 21 – DISQUALIFICATION

Disqualification lasting 2 years will apply in the following cases:

Unauthorised deviations from the route;
Abusive or offensive behaviour towards members of the Organisation;
Lack of respect for the environment, such as littering in non-designated areas, outside food stops and checkpoints.

In serious cases, such as participating with another rider’s RACE NUMBER and unauthorised transfer of one’s registration, disqualification may be for life, subject to the incontestable judgement of the Organisation.

We appeal to the civic duty of all participants to keep the routes and locality clean and litter-free.

ART. 22 – APPROVAL, CONSENT, AUTHORISATION, ETC.

When requesting to participate in Eroica Montalcino by any of the methods provided for by the current regulations, each participant, from the moment of registration:

declares that he/she has read and accepted the current Regulations in every part;
guarantees his/her own behaviour during and after the event;
declares that he/she is in good physical health and that he/she has provided the Organisation with a valid medical certificate, having undergone a medical examination for the practice of competitive or leisure cycling, thus giving the Organisation the utmost leverage in the event of any damages resulting from his/her participation in the event;
expresses consent to the use of his/her personal information, including for commercial use, as provided for under Italian privacy law no. 196 dated 30/06/2003, and European Union Regulation 2017/679 (GDPR/18);
gives the Organisation the most ample consent to use, according to the law, including for profit, any video or photographic images taken during the days of the event, giving the Organisation the right to transfer such images to third parties.

Said authorisation, regarding the use of one’s own image, is to be considered permanent and without any territorial limits anywhere in the world. Images may be used in various publications and filmed material, including but not limited to promotional and/or advertising material produced on any medium. The Organisation may, furthermore, transfer to third parties and to its own institutional and commercial partners, the usage rights covered by this agreement.

The Organisation declines any responsibility, either direct or on the part of its collaborators, for any accident or damage to people or property, that may arise before, during and after the event or as a result of the same.

ART. 23 – PROCESSING AND REGISTRATION OF PERSONAL INFORMATION

The processing and registration of personal information will be carried out by the following two companies:

EROICA ITALIA SSD a r.l.

Via G. Matteotti 13

53024 Montalcino, Siena, Italia

P.IVA 01433070529

L’EROICA S.R.L.

Via Casabianca 25

53013 Gaiole in Chianti, Siena, Italy

P.IVA 01357870524

The personal information of all participants will be processed and registered according to the terms of Italian privacy law no. 196 dated 30/06/2003 and European Union Privacy Regulation 2017/679 (GDPR/18).