Eroica limburg is a non-competitive leisure cycling event (herein referred to as event or incorrectly as race). This is a commemorative historical race that passes along various white roads, i.e. non-asphalt roads.
Participation in Eroica Limburg is dedicated to cyclists wearing vintage or historically inspired cycling gear, on historical or vintage-style bikes, as described in Art. 6 of these rules and in the INSPIRATION section of the www.eroicagaiole.itand www.eroica.ccwebsites.
ART. 1 – DATE AND PLACE
The event will take place on SATURDAY 27 JUNE 2020 in Valkenburg, Limburg, The Netherlands.
ART. 2 – ROUTES AND START
Eroica offers four different routes: 40, 65 km, 110 km, and 165 km
Each participant has the opportunity to choose the route that best suits his or her fitness level. The choice of route must be indicated during the registration process. Participants may, however, change their original choice of route, without incurring any penalty, up until the start of the event. This right is subject to the decision of the organisers and can be curtailed for technical or safety reasons.
Participants aged between 15 and 18 years will only be allowed to participate in the 65 km or 110 km routes.
Routes will be signposted with arrows; nevertheless, participants should familiarize themselves with the “Road Book” and “Eroica Map”. Maps and GPS routes can be downloaded from the website www.eroicalimburg.com.
-For the 165 km route, the start can be at any time between 7:00 am and 08:00 am.
-For the 110 km route, the start can be at any time between 8.00 am and 09.00 am.
-For the 40 and 65 km route, the start can be at any time between 9.00 am and 10.00 am
Each participant may choose the route that is most suited to him/her and the choice must be indicated when registering. However, it is possible to modify your choice up until the start of the race, without any penalty.
As well as providing a medical certificate and club membership, minors aged 16 to 18, may participate only if authorized by a parent or legal guardian. The authorization form can be found at the following link.
Routes will be signposted but each rider is expected to use the "Road Book" and "Eroica map".
ART. 3 – PARTICIPATION AND SPORT’S CLUB MEMBERSHIP
Eroica Limburg is open to anybody of either sex who is over 16 years of age.
ART. 4 – CRITERIA REGARDING BICYCLES AND CLOTHING
Eroica Limburg is an event for road-racing bicycles and is dedicated to cyclists wearing vintage or historically inspired clothing, riding “HISTORICAL BIKES”/VINTAGE or VINTAGE-STYLE MODERN BIKES. Lycra clothing may not be worn.
4.1 – Bicycles
At Eroica Limburg, only the following kinds of bikes are admitted:
-vintage road-racing bikes, or so-called HEROIC BIKES, as described in paragraph 6.1.a;
-historically inspired or VINTAGE-STYLE BIKES, including recently built bikes, as described in the below paragraph 6.1.b.;
Only those bikes described in paragraphs 6.1.a / 6.1.b will be admitted.
4.1.a –Heroic bikes or vintage bikes
HEROIC BIKES are all road-racing bikes built up to and including 1987, both with and without gears, such as those built in the late 19th or early 20th centuries. These bicycles most likely have a steel frame or an Alan type aluminium frame.
Regarding components, bicycles should adhere to the following general guidelines:
1. More recent bikes with gears and derailleurs must have shift levers on the down tube of the frame; exceptions include pre-1980 non indexed bar-end gear shifters;
2. Pedals must have toe clips and straps or original pedals for older bikes; quick release, clip-less pedals are not allowed;
3. Brake cables must pass outside and over the handlebars (cables can pass inside the frame);
4. Wheels must have at least 32 spokes laced to a low-profile rim (20 mm depth or less); rims must be of either steel, aluminium or wood;
5. Both tubular tyres and clinchers with inner tubes are allowed;
6. We invite participants to fit saddles from the same period as the bicycles, so a model of 1987 or earlier; alternatively, we suggest fitting a vintage model of modern production;
7. Change of the gear ratios is allowed due to the difficulty of the ride.
Early 20th century bicycles without gears do not need to comply with the above criteria as long as they have their original components.
4.1.b – Vintage-style or modern built bikes
Vintage-style, steel framed bikes of new or recent construction with vintage look and characteristics may be used only if they are road-racing bikes assembled using vintage components or replicated parts similar to the originals, as described above.
4.1.c - Waivers and exemptions
On request, exceptions regarding the type of bicycle may be granted to participants with disabilities.
For the 46 km route other types of vintage bicycles will be admitted, such as postman’s bikes, general working bicycles, leisure bicycles, etc.
Mountain bikes are excluded from all routes.
Any registered cyclist who arrives at the starting line or is found on the route with a bicycle that does not conform to the rules and regulations of the event will be disqualified.
4.2 – CLOTHING
Participants are strongly encouraged to wear vintage or vintage-style cycling gear, such as wool jerseys and shorts and to avoid wearing modern technical gear in a visible way. The management reserves the right to disqualify any participant whose behaviour is considered inappropriate. Should photographic or video evidence of irregular behaviour come available after the event, the Organisation reserves the right to exclude those responsible from the event.
4.3 – Accessories
With regard to the vintage spirit of the event, participants are invited to carefully select all their accessories, from shoes to caps and water bottles etc. The only modern cycling accessory allowed is a safety-cycling helmet, which we encourage everybody to use.
ART. 5 – RESPECT THE RULES OF THE ROAD
Eroica Limburg is a LEISURE RIDE on asphalt and white roads; the whole route will be open to traffic for the entire duration of the event, and it is therefore obligatory that all participants respect the Rules of the Road. It is also mandatory to have a repair kit for punctures and breakdowns.
ART. 6 – VALIDITY OF REGISTRATION
Registration can be considered valid only when the electronic registration procedure has been completed and the corresponding fee has been credited to the Organisation.
The Eroica Limburg Organisation may, incontestably, at any time, decide whether or not to accept a registration, without obligation to provide further explanation.
ART. 7 – SUBSTITUTIONS OR CANCELLATIONS
It is possible to request the substitution of a participant within 21 days of the event, if registration is finalized with forms compiled and the registration fee paid in full. An administration fee of €20.00 will be charged for this service.
If a registered cyclist is unable to participate in the event and does not request a substitution by the aforementioned deadline, the registration fee will not be reimbursed and the race pack will not be sent.
Within 21 days of the event, the registered cyclist will have the right to cancel his/her participation only in cases related to injury as documented by a medical report, which must be sent to firstname.lastname@example.orgMedical files will be treated in accordance with the valid privacy laws. Once the reasons for cancellation, and related documents, have been verified, the Organisation will consider the registration valid for the same event the following year, as long as the €20,00 administration fee is paid, at least one week before registration for the following year’s event opens.
The registration will only be considered valid for the following year, is strictly personal and cannot be transferred to a third party. Should the cyclist fail to participate again, the registration fee will be forfeited. Under no circumstances will the registration fee be refunded nor will the race pack be sent.
ART. 8 – PRIZES
Participants who complete Eroica Limburg will receive a souvenir at the finish.
In order to collect the prize, the participant must come in person to the area around the finish line with his/her bicycle and stamped road book.
ART. 9 – COMPLAINTS
Any complaints must be sent to the Organisation by email – email@example.com
- within 10 days of the publication of the list of finishers.
ART. 10 – INFORMATION
The event is organised by Eroica Limburg
ART. 11 - CANCELLATION OR POSTPONEMENT OF THE EVENT
If, for reasons of force majeure, the event does not take place, the amount paid will not be reimbursed but the registration fee will be considered valid for the following edition. The Organisation will charge an administration fee of €15.00 to postpone registration to the following year. The request to postpone registration to the following year must reach the organisers, together with payment of the administration fee, by the date indicated upon cancellation of the event.
Furthermore, should the organisation of the event or participation of over half of those registered be put at risk due to force majeure or other serious causes, the Organisation reserves the right to move the place and/or date of the event within the same calendar year. In this case, the registration fee will be considered valid for the event on the new date, with no additional costs. It will, however, not be possible to move your registration to the following year.
11.1 Corona update
This new date has also some consequences for the riders who have already registered for Eroica Limburg 2020. Together with the global Eroica organisation, Eroica Limburg offers several options for its registered riders:
11.1.a You hang on to your registration for Eroica 2020.
Your registration will automatically be transferred to Eroica Limburg 2021.
You don't need to reply, we will take care of a smooth transfer and welcome you in good health in 2021.
IF YOU DONT REPLY FOR JULY 1, YOUR REGISTRATION WILL BE AUTOMATICALLY TRANSFERRED TO 2021.
11.1.b You can’t make it in 2021 and would like to transfer your ticket to a friend.
Please send an E-mail to firstname.lastname@example.org and we will change together with you the personal details on the registration so that your friend can ride Eroica Limburg 2021. Eroica Limburg isn't responsible for any financial arrangements concerned with the transfer of your registration to a friend. All financial arrangements between you and the new ticket holder are your responsibility and yours alone.
Please send the following information.
Info of friend (new ticket holder):
Date of birth:
Place of birth:
RESPONSE BEFORE JULY 1 IS MANDATORY!!
11.1.c You can’t make it in 2021 but would like to support Eroica Limburg and donate your registration fee to the event.
The organisation of Eroica Limburg invested a lot of time and a huge some of money on this years edition. The festive 5th edition of Eroica Limburg was supposed to be a special edition with lots of extra events and activations for our riders and guests, special guest appearances like Jan Janssen and Joop Zoetemelk, amazing food stops, unique event goodies and much more. A true celebration of the unique retro cycling atmosphere. The consequences of Covid19 started a black period
for event organisers. A sector which is hit hard and has no alternative. In order to secure and enjoy events like Eroica Limburg for the future we call upon our riders to waive the fee and support the sheer survival of the event for the years to come. We would be very grateful if you can help us overcome these difficult and uncertain times. If you choice this option please send an E-mail to email@example.com
RESPONSE BEFORE JULY 1 IS MANDATORY
THANK YOU VERY MUCH FOR YOUR HELP!!
11.1.d You can’t make it in 2021 and would like to have a refund.
The organisation of Eroica Limburg refunds your registration fee with a deduction of 20 euro’s (Handling fee and already made costs).
Please send an E-mail to firstname.lastname@example.org with this request and we will take it from there.
RESPONSE BEFORE JULY 1 IS MANDATORY!!
The organisation of Eroica Limburg is very thankful for your help and understanding.
Let’s tackle this crisis together and hope for better days to come, riding our beloved bikes on the roads of Limburg again.
Stay healthy and see you in the last weekend of June 2021
Iwan Linckens & Richard Van Beek
ART. 12 – VARIATIONS
In the face of new environmental and/or health and/or legal circumstances, the Organisation reserves the right to make consequent, reasonable changes to the regulations at any time. The official website of the event, where these rules & regulations are published, is the only source of information regarding the event. Therefore, it will not be possible to invoke different contents pertaining to previous communications via newsletter, in the press or on social media.
ART. 13 – DISQUALIFICATION
Disqualification lasting 2 years will apply in the following cases:
• Unauthorised deviations from the route;
• Abusive or offensive behaviour towards members of the Organisation;
• Lack of respect for the environment, such as littering in non-designated areas, outside food stops and checkpoints.
In serious cases, such as participating with another rider’s RACE NUMBER and unauthorised transfer of one’s registration, disqualification may be for life, subject to the incontestable judgement of the Organisation.
We appeal to the civic duty of all participants to keep the routes and locality clean and litter-free.
ART. 14 – APPROVAL, CONSENT, AUTHORISATION, ETC.
When requesting to participate in L’Eroica Gaiole in Chianti by any of the methods provided for by the current regulations, each participant, from the moment of registration:
• declares that he/she has read and accepted the current Regulations in every part;
• guarantees his/her own behaviour during and after the event;• declares that he/she is in good physical health and that he/she has provided the Organisation with a valid medical certificate, having undergone a medical examination for the practice of competitive or leisure cycling, thus giving the Organisation the utmost leverage in the event of any damages resulting from his/her participation in the event;
• expresses consent to the use of his/her personal information, including for commercial use, as provided under European Union Regulation 2017/679 (GDPR/18);
• gives the Organisation the most ample consent to use, according to the law, including for profit, any video or photographic images taken during the days of the event, giving the Organisation the right to transfer such images to third parties.
Said authorisation, regarding the use of one’s own image, is to be considered permanent and without any territorial limits anywhere in the world. Images may be used in various publications and filmed material, including but not limited to promotional and/or advertising material produced on any medium. The Organisation may, furthermore, transfer to third parties and to its own institutional and commercial partners, the usage rights covered by this agreement.
The Organisation declines any responsibility, either direct or on the part of its collaborators, for any accident or damage to people or property, that may arise before, during and after the event or as a result of the same.
ART. 15 – PROCESSING AND REGISTRATION OF PERSONAL INFORMATION
The processing and registration of personal information will be carried out by the following company:
Quality Days Bv
6325 TK Berg en Terblijt
The personal information of all participants will be processed and registered according to the terms of European Union Regulation 2017/679 (GDPR/18).